If you subscribe to my newsletter, you saw that a few weeks ago I shared this link (and this one) about using Trello. I had used Trello before and I liked the way it worked but I always felt like I was missing something. Well those posts helped me figure it out and I've been playing around with the project management tool ever since.
It took me awhile but I think I have a system that I like, at least for now. Here's what works for me:
In those posts, they recommend setting up boards for different projects or purposes. So at first I did that and set up a board for all my different projects. I found that DIDN'T work for me. I'd get stuck on one board and forget about all the others. My projects overlap so much, sometimes a task fit on more than one board. So after awhile I moved everything to just one board: year of creative habits.
Within the board, you have lists. Since I only have one board, I have LOTS of lists. I have a list for each project I'm working on, plus a shopping list, and a current task list. I keep the current task list on the far left side so that it's the first thing I see. Future project ideas and other stuff that's not happening now (or soon) are on the far right. I have to scroll over to see those. That way all the important/urgent stuff is on my screen when I open the board.
I use color to highlight especially urgent or important tasks. You can drag the tasks around so I can plan the order in which I need to do them. I really like Trello but here's the thing. It still doesn't beat my paper planner.
There's just something about handwriting the day's tasks and the satisfaction of checking them off or crossing them out. Nothing beats that for me. Each day's tasks still go in my planner notebook. I'm using Trello as sort of my master list so that what's on my planner page is really only what I plan to accomplish on that day. Before Trello, I often had all kinds of tasks on my planner page, ones that I knew wouldn't happen today but I didn't want to forget them. Trello has become my system for not forgetting.
Right now what's working for me is a combo of paper planner + Trello. Paper planner for the day's tasks. Trello for long term planning. What project management system works for you?